Platinum Compliance (Guernsey) Limited (“Platinum”) is a company incorporated under the laws of Guernsey with registration number 62717. The responsible person for Data Protection is Lindsay Fox who can be contacted by phone on 07781146626, by email at Lindsay@platinumcompliance.co.uk or in writing (to Platinum’s registered office or business address detailed at the end of this Privacy Notice (“Notice”)).
As Data Controllers for the information obtained by you, and Data Processors where applicable, we are committed to protecting your privacy. This Notice provides transparency on how data is collected and used in order to meet data protection obligations in accordance with The Data Protection (Bailiwick of Guernsey) Law, 2017 (the “DP Law”).
When Personal Data is collected
Platinum will only process your Personal Data, unless through a Contract for Services with us or in relation to recruitment, in the circumstances below.
When emails are sent to firstname.lastname@example.org or directly to a platinumcompliance.co.uk email address
As part of the sign-up process for our alerts and newsletters
When registering for one of our training or social events
As a result of any enquiries made by phone or in person
When Personal Data is collected by email
Personal Data collected for this purpose is processed to exercise any right or power, or perform or comply with any duty, conferred or imposed on us. Any information supplied to us by email will be processed using standard email applications such as Microsoft Outlook and Exchange, and we may also maintain a record within our Microsoft Office 365 data base. Data processed by Microsoft Officer 365 on Platinum’s behalf may be transferred to, and stored and processed in, the United States or any other country in which Microsoft or its Sub processors operate.
When Personal Data is collected as part of the sign-up process for our alerts and newsletters
We process your Personal Data in relation to our alerts/newsletter sign-up process and, if this is the only service we provide to you, your email address will be maintained for the sole purpose of sending this information to you.
The legal basis of “consent” is used to process your data in this way. You are therefore free to withdraw your consent at any time by clicking on the unsubscribe link included in each alert/newsletter.
When Personal Data is collected as part of registering to attend our training or social events
When Personal Data is collected as a result of enquiries by phone or in person
We process your Personal Data by maintaining information with Microsoft Office 365 when enquiries are made by phone or in person as necessary for us to exercise any right or power, or perform or comply with any duty, conferred or imposed on the controller by an enactment.
Sharing of Information
Your Personal Data will only be shared with trusted service providers where a contract is in place with us, such as:
Microsoft Office Online
Any request for the Personal Data made by a financial services regulator or public authority or governmental body with jurisdiction over us shall be complied with.
We will take into account the risks that are presented by processing the Personal Data, in particular from a Data Breach and shall take reasonable steps to ensure the reliability of any employee, agent or contractor of Platinum or any such approved sub-processor who may have access to Personal Data, ensuring that all such individuals are subject to confidentiality undertakings or other contractual, professional or statutory obligations of confidentiality.
Platinum shall only use sub-processors to process Personal Data where they offer the same level of protection for Personal Data at a minimum which meet the requirements of the DP Law.
All Personal Data obtained will be retained securely and only used for the purposes set out in the DP Law and in accordance with Platinum’s retention policy.
When using www.platinumcompliance.co.uk, we use Visitor Analytics through Wix.com. Visitor Analytics is a simple website analytics service which measures the traffic and visitors’ general details of the customers' websites. We collect these statistics to enhance your experience (e.g. which pages they visit and when, where they are approximately located, where does a user land first or if they are coming from a specific referral) and to improve services offered by us.
Basically, as a website owner using Visitor Analytics, we are using cookies to collect data about visitors' device type and screen size, approximate location, browser, OS, IPs, page visits, bounce rate, conversions and popular content on the website. All this data is pseudonymised and Visitor Analytics will never use the collected data to identify individual users or to match it with additional information on an individual user. Each visitor has control over the cookies placement. You can control and/or delete cookies as you wish by checking your browser settings on each device you use - for details see aboutcookies.org.
Should you wish to complain to Platinum, please do so in writing to either address stated in the “Contact Us” section below.
Section 67 of the DP Law provides a right for you to complain directly to the Office of the Data Protection Authority for the Bailiwick of Guernsey. Sections 82 and 83 of the DP Law provides for rights of appeal. Where that complaint relates to the processing of your Personal Data by Platinum, specific procedures can be found on the Authority’s website www.odpa.gg.
You have a number of specific legal rights and responsibilities. These main rights have been summarised below. Full information on your rights can be found within the DP Law. You should write directly to Platinum to make any requests.
Right to information for personal data collected from data subject
You have a right to be given various information about the data we hold about you along with a statement as to whether the provision of your Personal Data is a statutory or contractual requirement, or a requirement necessary to be met in order to enter into a contract, and whether you are obliged to provide the Personal Data, and the possible consequences of failure to provide that Personal Data.
Right to Data Portability
You may also ask us to move, or ‘port’, your personal information to another organisation electronically. We will only port personal information that you have provided to us, that we have processed based on your consent or performance of a contract, or that has been processed automatically. We will port your personal information without charge and within one month, where technically feasible.
Right of Access
You have the right to request a copy of the information that we hold about you.
Right to Object
You have the right to require us to cease processing of your Personal Data for direct marketing purposes, on grounds of public interest or for historical or scientific purposes.
Right to Rectification
We want to make sure that your personal information is accurate and up to date. You may ask us to correct, update or remove information you think is inaccurate or incomplete, and we ask that you inform us promptly of any changes to your circumstances.
Right to Erasure
You may also ask us to erase your personal information from our systems, in certain circumstances. There are some specific circumstances where the right to erasure does not apply and we are permitted to hold your Personal Data. We will explain the reason for this at the time if this should occur.
Right to Restriction of Processing
You have a right to request that we restrict the processing of your Personal Data in certain circumstances. We will inform our third parties to whom we have disclosed your Personal Data that they must also restrict processing. We will inform you when the restriction on processing your Personal Data ends.
Right to be notified of rectification, erasure and restrictions
Where we have disclosed your Personal Data to another person, you have the right to be notified unless such notification is impracticable or involves disproportionate effort.
Right not to be subject to decisions based on automated processing
You have a right not to be subjected to an automatic decision and we would only allow automated processing with your consent or if it is necessary to protect your vital interests.
Platinum can be contacted as follows:
Telephone: (01481) 725775
Registered Office Address:
23-25 The Pollet
St Peter Port
Updated as at 10 December 2019